Best way to organize video editing project documentation in XWiki?

Help / Discuss
1

Hi everyone,

I’m setting up an XWiki space for a small content team and I’d like some advice on the best structure before I create too many pages.

Our team works on short video projects, and some members use tools like video editor capcut or other video editor apps for quick edits. I want to use XWiki as an internal knowledge base where we can document each video project, keep editing notes, store script versions, add thumbnail references, and track the final export status.

My current idea is to create one parent page for each project, with child pages for script, assets, editing notes, review feedback, and publishing checklist. I’m also considering using page templates or structured data so every video project follows the same format.

Has anyone used XWiki for managing media/content production documentation like this? Would it be better to use page templates, custom forms, tags, or a specific extension for this kind of workflow?

I’d also like to know if there are any recommended practices for attaching video files or if it’s better to store videos externally and only keep links/previews inside XWiki.

Thanks in advance for any suggestions.

2

Hi @alishawinson

XWiki can support this kind of project organization quite well.

A common approach is to create one page per video project and use either child pages or a consistent page structure for items such as script, assets, editing notes, review feedback, and publishing checklist. To avoid inconsistencies over time, page templates are usually a good starting point.

If the team also wants to track metadata such as project status, editor, publish date, or export links in a more structured way, XWiki classes and forms (also includes templates for class entries) can be useful as well. Combined with tags, this makes it easier to organize projects and later build lists or dashboards.

For media storage, XWiki can handle attachments, but in practice large video files are often kept in external storage, while XWiki is used for the related documentation, links, previews, and workflow information.

Hope it helps,
Alex